Real Estate

Support for real estate businesses that need consistent follow-up, clean databases, and marketing execution behind the scenes.

At Round Table Outsourcing, we do more than just supply talent—we own the execution. From Operations to Marketing and Sales Support, we provide managed, dedicated support tailored to drive your business forward.

Professional Real Estate Workspace

Outsourcing Adoption in Real Estate

Due to rising operational costs and market shifts, the adoption of outsourced administrative support has steadily grown. Top-producing teams are increasingly relying on dedicated support to scale efficiently.

30%
2020
38%
2021
47%
2022
55%
2023
62%
2024

*Percentage of top-producing real estate teams utilizing outsourced administrative or virtual support. Source: National Association of Realtors (NAR) Member Profile & Technology Surveys.

The Round Table Advantage

The biggest challenge for modern real estate brokerages is not a lack of leads. It is a lack of time. Partnering with Round Table Outsourcing gives you a direct operational advantage.

By offloading document compliance, inbox management, and repetitive data entry, your agents reclaim their selling hours. We handle the backend workload so your team can focus entirely on high-value client interactions and closing properties.

Our Impact on Real Estate Teams

$65k - $95k
Annual Cost Savings

The average yearly capital saved by our real estate clients working with us, compared to the costs of sourcing, hiring, training, and maintaining in-house administrative staff.

40+ Hrs
Time Reclaimed Monthly

The average amount of time saved per month for top-producing agents and brokers. By taking over the administrative workload, we allow your leadership to focus strictly on revenue-generating activities.

*Based on Round Table Outsourcing internal client data.

How We Support Your Agency

Transaction Coordination

Organizing documents, tracking critical deadlines, and ensuring compliance files are complete for a smooth close.

CRM & Database Management

Keeping lead statuses updated, tagging contacts correctly, and ensuring a clean, actionable database.

Listing Management

Drafting property descriptions, organizing marketing materials, and ensuring seamless uploads to the MLS.

Lead Follow-Up

Executing speed-to-lead responses, initial screenings, and setting appointments for your agents.

Marketing Execution

Designing property flyers, managing social media posts, and scheduling email newsletters to keep your brand visible.

Document & Lease Prep

Drafting standard agreements, sending out e-signature requests, and chasing down trailing documents from clients.

Frequently Asked Questions

Are your teams familiar with popular real estate CRMs?
Yes. Our professionals are experienced in navigating top real estate software platforms, including Follow Up Boss, kvCORE, BoomTown, Lofty (Chime), and HubSpot, ensuring your database remains perfectly organized.
Can you handle transaction coordination and compliance?
Absolutely. We can manage your pipeline from contract to close by utilizing tools like Dotloop, DocuSign, and SkySlope to chase trailing signatures, organize files, and meet strict brokerage compliance deadlines.
How fast do you respond to inbound leads?
We understand that speed-to-lead is critical in real estate. Your dedicated team can monitor your inbox and lead portals in real-time, sending initial responses or making screening calls within minutes of a lead coming through.
Do I get dedicated support or a random pool of workers?
You are assigned a dedicated professional (or team) who works exclusively with your brokerage. They learn your specific processes, your brand voice, and your preferred way of handling transactions for complete consistency.

Ready to scale your real estate team?

Stop letting your top agents get bogged down in administrative tasks. Let's discuss how dedicated support fits your brokerage.

Book a Free Consultation